BY-LAWS OF

THE KITTATINNY REGIONAL HIGH SCHOOL

PLAYERS BOOSTER CLUB

ADOPTED

EFFECTIVE

CONSTITUTION

Article One—Name :

The name of this organization shall be the Kittatinny Players Booster Club, a

NJ Nonprofit Corporation, hereafter referred to in this document and the By-Laws that follow as the “KPBC”.

a. The registered Agent shall be Angelynn Rittweger

b. The registered office shall be 5 Farm Creek Road,

Newton, NJ 07860

c. The business purpose shall be: non-profit, local education fund

d. Method of electing trustees as set forth herein: as set for the in the Bylaws

e. Asset Distribution shall be as set forth in the Bylaws

Article Two—Objective and Authorization:

Section A. The KPBC is a local non-profit educational organization and is not organized for the private gain of any person. It is organized under the Non-Profit Corporation Law for public and charitable purposes. The specific purpose of this corporation is to establish, maintain, supplement and augment theatrical programs offered through or in conjunction with the Kittatinny Regional High School.

1. This corporation is organized and operated exclusively for charitable and /or educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

The KPBC exists to:

(1) Recognize and promote theater excellence in the Kittatinny Regional School District (hereafter referred to in this document and the By-Laws that follow as “KRHS”);

(2) Support the goals of the school district, particularly as they relate to the Kittatinny Players, the Drama Program and Theater Department, hereinafter collectively referred to as “The Kittatinny Players”. The KPBC’s mission is to “improve theatrical achievement for all students”; it’s goals are to: provide new and supplemental funding; enhance and enrich all activities related to the Drama Program; and promote the growth and development of the theater program of Kittatinny Regional High School, by:

A. Raising funds to support The Kittatinny Players

B. Help and promote increased parental participation, where it applies to The Kittatinny Players in the study of drama and theater via extracurricular activities such as, but not limited to, performances.

C. Providing a volunteer base from which the Theater Director may obtain support and assistance.

D. Providing additional financial support through fund raising, submitting grant proposals, seeking donations and other appropriate activities.

E. Supporting the student members of The Kittatinny Players.

Section B. The KPBC is hereby authorized to adopt By-Laws, rules and/or procedures that shall guide its operation, facilitate its smooth functioning and help it to achieve its objectives. Nothing in this provision is intended to limit the methods used by the KPBC to achieve its objectives.

Article Three—Guidelines:

While working toward the above listed objective in Article Two, the KPBC will be guided by the following precepts:

● The Theater Director will advise the KPBC on how it can best support the Kittatinny Players. The KPBC will support the direction the Theater Director wishes the KPBC to take. The Theater Director will establish the goals and direction for all parts of The Kittatinny Players and its program and determine how the KPBC can best support those goals.

● The Theater Director will decide what areas the KPBC will assist with financially or otherwise.

● KPBC meetings will not be forums for discussions of policies or decisions made by the Theater Director. KPBC meetings are intended to plan fund raising projects and events designed to support the needs of The Kittatinny Players. Personal concerns about policies and procedures are to be brought to the attention of the Theater Director on an individual basis.

● The Theater Director has the final say in all matters that affect The Kittatinny Players. The Theater Director may refuse to accept a KPBC decision that he/she determines is not in the best interests of The Kittatinny Players.

● Any assets purchased or obtained by the KPBC are the ultimate property of The Players.

● All funds raised are to be utilized to benefit The Players.

Article Four—Volunteer Membership:

Membership in the KPBC shall be open to any volunteer, be it parent, grandparent, or guardian of a student, past or present, in the KRHS drama program; any alumnus of the program is also eligible for membership. Adults significant in the life of a student, other than those noted above, shall be eligible for membership by decision of the majority of the officers of the KPBC. The Theater Director, and any administrator designated as such by KRHS shall be ex officio, non-voting members of the KPBC.

Article Five—Officers:

I. Governance. The KPBC shall be governed by a Board of Trustees.

1.1 Composition. The Board of Trustees shall be comprised of individuals from the community committed to the purposes of the KPBC.

1.2 The Board shall have SEVEN (7) trustees. No trustee shall be a full time employee of the school district.

1.3 Compensation. Trustees shall serve without compensation. Trustees may, by affirmative vote of the Board, be reimbursed for expenses directly related to their Board service.

1.4 Term. Trustees shall serve THREE (3) year terms and may be reappointed by a majority vote of the remaining trustees. Terms of the initial trustees shall be staggered from 1 to 3 years in order to establish staggered terms of service.

1.5 Removal. A trustee shall be removed for conviction of a misdemeanor or felony. A trustee may be removed at any time upon affirmative vote of at least TWO-THIRDS (2/3) of the entire, remaining Board of Trustees. A trustee may be removed by missing three (3) consecutive meetings by TWO-THIRDS of the remaining Board of Trustees.

1.6 Meetings. The Board shall meet at least bi-monthly, for a minimum of SIX (6) regularly-scheduled meetings per year to conduct business of the KPBC and hear reports of its committees. All meetings shall take place at the Kittatinny Regional High School, or at such other location designated by the Board, on the third Thursday of each month. An annual schedule of meetings shall be adopted at the annual meeting.

1.7 Annual Meeting. The annual meeting shall be held in June of each year at School or at such other time and location designated by the Board.

1.8 Officers. At its annual meeting each year, the Board shall elect two Co-Presidents, Corresponding Secretary, Recording Secretary, Treasurer and Co-Treasurer for one-year terms.

II. Board of Trustees

A. Co-President A shall preside over all meetings of the Board. Co-President A shall review and make any corrections to the agenda and minutes provided by the Recording Secretary prior to each month's meeting. Co-President A shall be the chairperson of the Fund Development Committee and a member of the Allocation Committee. Co-President A shall appoint the chairperson of any administrative and special committees.

B. Co-President B shall be chairperson of the Governance Committee and chairperson of the Allocation Committee and a member of the Fund Development Committee. Co-President B shall have check writing privileges for the KPBC. Co-President B shall appoint the chairperson of any administrative and special committees. Co-President B shall maintain the corporate and financial records of the KPBC.

a. File all necessary reports with the IRS: quarterly & annual reports

b. Maintain insurance and bank account

C. The Recording Secretary shall maintain the minutes of the KPBC and shall prepare minutes of each board meeting for adoption at the following meeting. The Recording Secretary shall provide an Agenda for each meeting. The Recording Secretary shall send an email confirming the date and time of all meetings to all members of the Board and the Advisory Board. The Recording Secretary shall be a member of the Governance Committee and Allocation Committee.

D. The Corresponding Secretary shall send a thank you/acknowledgement letter to all individuals/entities who make a donation to KPBC (this information will be provided to the Secretary by the Co-Treasurer). The Corresponding Secretary shall chair the Grant Writing Committee and be a member of the Fund Development Committee.

a. Oversee Technology committee

b. Oversee volunteer/parent communications

E. The Treasurer shall oversee the cash account(s) of the KPBC. The Treasurer's is responsible for collecting and distributing funds from the KPBC bank account.

a. Ensure the cash account(s) is reconciled each month to the bank statement

b. All differences (if any) explained & brought to the Board’s attention

c. Receives a copy of total funds raised from events-to be matched to deposits made on bank statements

d. Modify/Recommend changes to the account if necessary

e. The treasurer has check writing privileges and makes deposits

f. Work together with Co-treasurer on all issues that may arise

g. Prepare Budgets if needed or requested

h. The Treasurer shall be a member of the Governance Committee.

F. Co-Treasurer. The Co-Treasurer is responsible for collecting and distributing funds from the KPBC bank account. The Co-Treasurer’s responsibilities include:

a. Has check writing privileges for the checking account along with the president of the KPBC

b. Require 2 signatures for checks over $750

c. Ensure all expenses have supporting documentation. Files all supporting documentation together in an event folder

d. Document & summarize total revenues, expenses and funds earned related from events held.

e. Must have authorization from the Treasurer for cash expenses. (form required)

f. On-line purchases must be submitted via on-line shopping cart to be paid for by the KPBC debit card, or paid for utilizing personal card and submitted for reimbursement.

g. In store purchases are to be made via personal card for reimbursement utilizing expense form.

h. Ensure all checks are numbered in a sequential order & maintain a list or checks issued (to be given to the treasurer for the monthly reconciliation)

i. Deposits all funds raised from events (funds must be counted by two individuals and initialed. A copy of the report is to be given to the Treasurer)

j. Provide the Secretary with a list of names and addresses and amount of donation made.

k. All checks must be stamped with “For Deposit Only” and the KPBC account number

l. Document & Deposit all cash donations (report to be given to the Treasurer)

m. Work with Treasurer on all issues that may arise

n. Prepare budgets if needed or requested

o. The Co-Treasurer shall be a member of the Fund Development and Allocation Committees.

2.9 Quorum. A quorum, or majority of trustees must be present in order to conduct business of the KPBC at all meetings. A majority vote of the quorum of trustees present is sufficient to take action on any proposal.

2.10 Notice of Meetings. The Board shall adopt an annual schedule of at least SIX (6) meetings at its annual meeting. The Co- President may call for a special meeting of the Board by providing written notice to each trustee at least TEN (10) days in advance of the special meeting date.

III. Committees and Volunteers

3.1 Standing Committees. The Board shall maintain the following standing committees: Fund Development; Governance; Allocation; Public Relations/Technology; Accommodation.

A. Fund Development. The Fund Development Committee is responsible for all fundraising efforts of The KPBC. The Grant Writing Committee reports to the Fund Development Committee. The Fund Development Committee will recommend the creation and maintenance of all fundraising activities and may include but not be limited to: an Annual Giving Campaign, Annual Gala, Golf Outing, Clothing Drive, and any other activities that the committee deems appropriate. Co-President A and B, Treasurer and Co-Treasurer shall be members of the Fund Development Committee.

B. Governance. The Governance committee is responsible for the governance of the KPBC, including but not limited to compliance with all regulations. The Governance Committee shall monitor and recommend any changes to the by-laws and insure accurate financial records are kept and financial resources are used to further the organization’s mission. The Governance Committee will conduct periodic reviews of its financial practices and address any regulatory and liability concerns. The Co-President and Secretary shall be members or Governance Committee.

C. Allocation. The Allocation Committee is responsible for reviewing all KPBC grant applications and for identifying and recommending to the Board appropriate dispositions of KPBC fundraising proceeds in fulfillment of the purposes of the KPBC. This administrative committee will review the efficiency and effectiveness of all initiatives and recommend to the Board whether or not they should be funded. The Co-Presidents shall be members of the Allocation Committee. The Theater Director shall be a member of the Allocation Committee. A faculty member of KRHS, chosen by the Theater Director shall be a member of the Allocation Committee.

D. Public Relations/Technology. The Public Relations and Technology Committee shall be responsible for the organization’s communications and community awareness campaigns. This committee is responsible for the design and maintenance of the KPBC website, brochures, newsletters, flyers and any other educational material to be distributed to the school and community. This committee is also responsible for all newspaper and media coverage as well as disseminating information through the school's News or other appropriate means of communication, as well as all Social Media.

E. Accommodations—assure adequate inventory of snacks and beverages for rehearsals; assist with the coordination of food services for events at which food is provided or served; and obtain all required permits and licenses through the designated KRHS faculty member.

3.2 Other Committees. The Board may establish and abolish such other committees for such purposes as the Board deems necessary and proper to fulfill the purposes of the KPBC.

3.3 Volunteers. The Board shall encourage the participation of volunteers in all of its endeavors. Volunteers may serve as committee members and as committee chairs. Volunteers have no vote in actions taken by the Board of Trustees.

3.4 Action Taken Through Board of Trustees. All committees are responsible for making recommendations to the Board, which shall act upon said recommendations at its meetings. No committee has the power to undertake any direct action on behalf of KPBC or expenditure of KPBC funds without express approval of the Board.

3.5 Committee Chairperson Appointments. The Co-Presidents shall appoint chairpersons for each standing and existing committee at the annual meeting and for newly-formed committees as they may be created. The Co-Presidents shall appoint successor chairpersons in the event of vacancies.

IV. Amendment of By-Laws.

These by-laws may be amended or repealed by affirmative vote of at least TWO-THIRDS (2/3) of all Trustees, provided that written notice of the text of each proposed by-law change is provided to all trustees at a regularly-scheduled meeting for vote on the following, regularly-scheduled meeting, unless a special meeting is called and Board Members are given at least seven (7) days notice in which to review the proposed changes prior to the vote at the next meeting.

V. Dissolution.

Upon dissolution of the KPBC, net proceeds shall be distributed to the Kittatinny Regional Board of Education, designated for The Kittatinny Players, and/or curriculum and/or professional development or for a purpose specified by the dissolving Board of Trustees upon distribution, keeping with the stated purposes and goals of the organization.

VI. Insurance.

Presently, the KPBC, as a duly constituted and KRHS sanctioned school organization is insured under the umbrella liability policy maintained by KRHS for all purposes. If, at some future point in time, the KPBC is no longer covered by said KRHS policy, the KPBC will obtain and maintain appropriate liability insurance coverage, in amounts and for coverage areas that at least equal the policy presently maintained by KRHS. In the event that such insurance cannot be obtained by the KPBC, the KPBC must dissolve in accordance with Article Five of the Constitution.

VII. Non-Discrimination Clause.

The KPBC is a non-partisan, non-sectarian organization, open to all who meet its membership requirements. The KPBC does not discriminate based upon sex, race, color, religion, creed, age, national origin, ancestry, marital or parental status, sexual orientation or disability.

Adopted:

Effective:

Signatures of Officers:

Angelynn Rittweger, Co-President Courtney Ricard, Co-President Laura Scott, Recording Secretary Kelly Garcia, Trustee, Michele Sienkewicz, VP/Co-Treasurer Heather Doyle, Trustee, Cheryl Williver, Corresponding Secretary

Exhibit A

Sample Regular Meeting Agenda

1. Call to Order by the President

2. Roll call (or completion of sign-in sheet) by the Secretary and Approval of

the Minutes of the Last Meeting.

3. Treasurer’s Report

4. Correspondence

5. Committee Reports

6. Unfinished Business

7. New Business

8. Announcements

9. Special Programming, if any

10. Adjourn